Agenda

AGENDA
RINCON CITY COUNCIL MEETING
MONDAY, DECEMBER 11, 2023
COUNCIL CHAMBERS
107 WEST 17TH STREET
7:00 PM

Call to order:

Roll call:

Invocation and Pledge to the Flag:

Approval of the agenda:

Motion to approve:

Second:

Vote by Council:

Approval of the minutes:

Approval of the November 22, 2023 minutes.

Motion to approve:

Second:

Vote by Council:

Approval of the November 27, 2023 minutes.

Motion to approve:

Second:

Vote by Council:

Public Comments

Comments shall pertain to the agenda items only. Should you wish to appear before Council forms can be found at Rincon City Hall.

Public Hearing #1:

Turn meeting over to Public Hearing Officer, Raymond Dickey.

Open public hearing:

Public Hearing on a petition filed by H.E. Sheppard on behalf of the Bank of Newington requesting a Zoning Map Amendment for a .39-acre parcel located at 111 Lewis Drive to amend the zoning from R-1 (Single-family Residential) to GC (General Commercial); the property is owned by the Bank of Newington. (Parcel# 0465J003A00)

Public Input:

Close public hearing:

Public Hearing #2

Open public hearing:

Public Hearing on a petition filed by H.E. Sheppard on behalf of the Bank of Newington requesting a Zoning Map Amendment for a .63-acre parcel located at 5919 S. Hwy. 21 to amend the zoning from B-1 (Neighborhood Commercial) to GC (General Commercial); the property is owned by the Bank of Newington. (Parcel# 0465J001A00)

Public Input:

Close public hearing

Public Hearing #3:

Open public hearing:

Public Hearing on a petition filed by Larry Deblieux with Westcoast Mill Services LLC., for a zoning map amendment for a parcel, located at 107 W Fourteenth Street to amend the zoning from OC (Office and Commercial) to GC (General Commercial); the parcel is owned by Westcoast MS Properties LLC. (Parcel #: R2090034A00)

Public Input:

Close public hearing

Turn meeting back over to Mayor Lee.

New Business:

1.
Vote on First Reading on a petition filed by H.E. Sheppard on behalf of the Bank of Newington requesting to annex a .39-acre parcel located at 111 Lewis Drive; the property is owned by the Bank of Newington. (Parcel # 0465J003A00)

Motion to approve:

Second:

Vote by Council:

2.
Vote on First Reading on a petition filed by H.E. Sheppard on behalf of the Bank of Newington requesting to annex a .63-acre parcel located at 5919 S. Hwy 21; the property is owned by the Bank of Newington. (Parcel # 0465J001A00)

Motion to approve:

Second:

Vote by Council:

3.
Vote on First Reading on a petition filed by H.E. Sheppard on behalf of the Bank of Newington requesting a Rezoning for a .39-acre parcel located at 111 Lewis Drive to amend the zoning from R-1 (Single-family Residential) to GC (General Commercial); the property is owned by the Bank of Newington. (Parcel# 0465J003A00)

Motion to approve:

Second:

Vote by Council:

4.
Vote on First Reading on a petition filed by H.E. Sheppard on behalf of the Bank of Newington requesting a Rezoning for a .63-acre parcel located at 5919 S. Hwy. 21 to amend the zoning from B-1 (Neighborhood Commercial) to GC (General Commercial); the property is owned by the Bank of Newington. (Parcel# 0465J001A00)

Motion to approve:

Second:

Vote by Council:

5.
Effingham Health System Foundation requests a Special Events Permit with a fee waiver for the 5th Annual Gears & Grub Food Truck and Car Show Event at Freedom Park for Saturday, March 2, 2024.

Motion to approve:

Second:

Vote by Council:

6.
Vote on First Reading on a petition filed by Larry Deblieux with Westcoast Mill Services LLC., for a Rezoning for a parcel, located at 107 W Fourteenth Street to amend the zoning from OC (Office and Commercial) to GC (General Commercial); the parcel is owned by Westcoast MS Properties LLC. (Parcel #: R2090034A00)

Motion to approve:

Second:

Vote by Council:

7.
Vote on the second reading of a petition filed by Joe South with Cold Summit Development requesting a variance to construct a cold storage warehouse five-feet higher over the current fifty-foot height limit to meet industry standard construction, located at portions of 0 Hwy 21 and 0 Heritage Way. The property is owned by J and W Landholdings LLC. The property is zoned LN (Limited Industrial). (Parcel Numbers: R2810001 and R2810002)

Motion to approve:

Second:

Vote by Council:

8.
Vote on an application filed by Cold Summit Development, requesting Preliminary Site Plan approval to construct a 336,512 sq. ft. temperature-controlled, rail-served distribution facility. The property is located at portions of 0 Hwy 21 and 0 Heritage Way. The property is owned by J and W Landholdings LLC. The property is zoned LN (Limited Industrial). (Parcel Numbers: R2810001 and R2810002)

Motion to approve:

Second:

Vote by Council:

9.
Vote to increase fire fee on the water bill from $11.00 to $14.00 dollars a month and raise commercial fire fee by 15 % starting the calendar year for 2024.

Motion to approve:

Second:

Vote by Council:

10.
Request approval to increase the field rental fees at Macomber Park.

Motion to approve:

Second:

Vote by Council:

11.
Vote on a recommendation to update the Business License, Permitting and Planning fees.

Motion to approve:

Second:

Vote by Council:

12.
Request approve bid by Inspire Placemaking Collective, Inc. to write a new Unified Development Ordinance (UDO) for the City of Rincon.

Motion to approve:

Second:

Vote by Council:

13.
Request approval to pay Savannah River Utilities $146,000.00 for the Public Works Parking Lot Project. LI #320-4100-541214

Motion to approve:

Second:

Vote by Council:

14.
Request approval of the Probation Services Agreement for FY2024.

Motion to approve:

Second:

Vote by Council:

15.
First reading of the proposed FY 2024 City of Rincon Budget.

Motion to approve:

Second:

Vote by Council:

16.
Approval of a Professional Services Agreement with Davenport and Company in the amount of $20,000 to serve as the City's Financial Advisors. LI #100-1300-521200

Motion to approve:

Second:

Vote by Council:

17.
Request approval to cancel the December 25, 2023 regular scheduled Council Meeting.

Motion to approve:

Second:

Vote by Council:

18.
Administrative Reports:

(a) City Manger (g) Water/Sewer/Public Works

(b) City Engineer (h) Wastewater

(d) Fire Department (j) Rincon Golf Course

(e) Building/Zoning Dept. (k) Mayor and Council

(f) Recreation Dept.

19.
Executive session to discuss personnel, pending litigation, attorney client privilege, and real estate.

Motion to approve:

Second:

Vote by Council:

Motion to return to meeting:

Second:

Vote by Council:

20.
Follow the statutes of executive session, to put on file an executive session affidavit and resolution.

Motion to approve:

Second:

Vote by Council:

21.
Take any action that is needed on the items from executive session.

Motion to approve:

Second:

Vote by Council:

Call to order:

Roll call:

Invocation and Pledge to the Flag:

Approval of the agenda: Motion to approve: Second: Vote by Council:

Approval of the minutes:

Approval of the November 22, 2023 minutes.

Approval of the November 27, 2023 minutes.

Public Comments Comments shall pertain to the agenda items only. Should you wish to appear before Council forms can be found at Rincon City Hall.

Public Hearing #1: Turn meeting over to Public Hearing Officer, Raymond Dickey. Open public hearing:

Public Hearing #2 Open public hearing:

Public Hearing #3: Open public hearing:

New Business:

1. Vote on First Reading on a petition filed by H.E. Sheppard on behalf of the Bank of Newington requesting to annex a .39-acre parcel located at 111 Lewis Drive; the property is owned by the Bank of Newington. (Parcel # 0465J003A00)

2. Vote on First Reading on a petition filed by H.E. Sheppard on behalf of the Bank of Newington requesting to annex a .63-acre parcel located at 5919 S. Hwy 21; the property is owned by the Bank of Newington. (Parcel # 0465J001A00)

5. Effingham Health System Foundation requests a Special Events Permit with a fee waiver for the 5th Annual Gears & Grub Food Truck and Car Show Event at Freedom Park for Saturday, March 2, 2024.

9. Vote to increase fire fee on the water bill from $11.00 to $14.00 dollars a month and raise commercial fire fee by 15 % starting the calendar year for 2024.

10. Request approval to increase the field rental fees at Macomber Park.

11. Vote on a recommendation to update the Business License, Permitting and Planning fees.

12. Request approve bid by Inspire Placemaking Collective, Inc. to write a new Unified Development Ordinance (UDO) for the City of Rincon.

13. Request approval to pay Savannah River Utilities $146,000.00 for the Public Works Parking Lot Project. LI #320-4100-541214

14. Request approval of the Probation Services Agreement for FY2024.

15. First reading of the proposed FY 2024 City of Rincon Budget.

16. Approval of a Professional Services Agreement with Davenport and Company in the amount of $20,000 to serve as the City's Financial Advisors. LI #100-1300-521200

17. Request approval to cancel the December 25, 2023 regular scheduled Council Meeting.

18. Administrative Reports:

19. Executive session to discuss personnel, pending litigation, attorney client privilege, and real estate.

20. Follow the statutes of executive session, to put on file an executive session affidavit and resolution.

21. Take any action that is needed on the items from executive session.

Adjourn: Motion: Second: Vote by Council:

Approval of the agenda:

Motion to approve:

Second:

Vote by Council:

Public Comments

Comments shall pertain to the agenda items only. Should you wish to appear before Council forms can be found at Rincon City Hall.

Public Hearing #1:

Turn meeting over to Public Hearing Officer, Raymond Dickey.

Open public hearing:

Public Hearing #2

Open public hearing:

Public Hearing #3:

Open public hearing:

1.
Vote on First Reading on a petition filed by H.E. Sheppard on behalf of the Bank of Newington requesting to annex a .39-acre parcel located at 111 Lewis Drive; the property is owned by the Bank of Newington. (Parcel # 0465J003A00)

2.
Vote on First Reading on a petition filed by H.E. Sheppard on behalf of the Bank of Newington requesting to annex a .63-acre parcel located at 5919 S. Hwy 21; the property is owned by the Bank of Newington. (Parcel # 0465J001A00)

5.
Effingham Health System Foundation requests a Special Events Permit with a fee waiver for the 5th Annual Gears & Grub Food Truck and Car Show Event at Freedom Park for Saturday, March 2, 2024.

9.
Vote to increase fire fee on the water bill from $11.00 to $14.00 dollars a month and raise commercial fire fee by 15 % starting the calendar year for 2024.

10.
Request approval to increase the field rental fees at Macomber Park.

11.
Vote on a recommendation to update the Business License, Permitting and Planning fees.

12.
Request approve bid by Inspire Placemaking Collective, Inc. to write a new Unified Development Ordinance (UDO) for the City of Rincon.

13.
Request approval to pay Savannah River Utilities $146,000.00 for the Public Works Parking Lot Project. LI #320-4100-541214

14.
Request approval of the Probation Services Agreement for FY2024.

15.
First reading of the proposed FY 2024 City of Rincon Budget.

16.
Approval of a Professional Services Agreement with Davenport and Company in the amount of $20,000 to serve as the City's Financial Advisors. LI #100-1300-521200

17.
Request approval to cancel the December 25, 2023 regular scheduled Council Meeting.

18.
Administrative Reports:

19.
Executive session to discuss personnel, pending litigation, attorney client privilege, and real estate.

20.
Follow the statutes of executive session, to put on file an executive session affidavit and resolution.

21.
Take any action that is needed on the items from executive session.

Adjourn:

Motion:

Second:

Vote by Council: